--- title: Share Candidate Profiles Across Agencies description: Share candidate profiles across agencies, track application status, and manage workflows independently while maintaining visibility into each agency’s progress. --- [Skip to content](https://learn.enginehire.io/en/knowledge/share-candidate-profiles-across-agencies#main-content) English Show submenu for translations [Contact us](https://learn.enginehire.io/en/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://learn.enginehire.io/tickets-view?hsLang=en) ![enginehire logo thin dark 1.0.png\]](https://learn.enginehire.io/hs-fs/hubfs/enginehire%20logo%20thin%20dark%201.0.png?height=40&name=enginehire%20logo%20thin%20dark%201.0.png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [Contact us](https://learn.enginehire.io/en/knowledge/kb-tickets/new) - [Customer portal](https://learn.enginehire.io/tickets-view) - Go to main page Go to main page Hello! You can find guides on how to do everything in Enginehire here. If you can't find what you are looking for or anything feels out of date, please contact us! - There are no suggestions because the search field is empty. 1. [Enginehire Help Center](https://learn.enginehire.io/en/knowledge?hsLang=en) 2. [Application Forms & Profiles](https://learn.enginehire.io/en/knowledge/application-forms-profiles?hsLang=en) # Share Candidate Profiles Across Agencies ## Share candidate profiles between agencies so the receiving agency can view the candidate directly within their Enginehire dashboard. Shared profiles display the source agency and its application status, allowing both agencies to understand the candidate’s progress in each workflow. The receiving agency can also manage the candidate within its own workflow by updating the application status, tags, checklist items, and types. These updates remain specific to the receiving agency, ensuring that each agency can track candidates using its own process without affecting the source agency’s workflow. Sharing candidate profiles between agencies requires both the source agency and the receiving agency to use identical profile and application builders. Profile builder names, sections, and fields must match exactly to ensure shared candidate profile data is displayed correctly in the receiving agency. When a candidate profile is shared, each agency manages its own workflow information independently.   Let’s get started. 🚀 ### **Enable Candidate Sharing for the Receiving Agency** Before candidate profiles can be shared, the receiving agency must be configured to accept candidates from other agencies. This setup allows the receiving agency to display shared candidate profiles using its own profile and application builders. This step must be completed first so the source agency can select the receiving agency as a sharing destination. This configuration is performed by Enginehire admins and cannot be completed by agency users. **Step 1**: Log in to your agent dashboard and click **More \> Global Settings**, as shown in the screenshot below. ![](https://staticfiles.gleap.io/ghelparticle/bhUI2OMHqduMU1bcjviL6K0TwzdTK5Qh2AabKJ6pr4tcCwfp2STLaaXpSyGqoouoXy0Eb678DLS.png) **Step 2**: From the available tabs, click on the **Agency Details** tab. ![](https://staticfiles.gleap.io/ghelparticle/XIZvy3k1l1dtf3tNK6eRohMqx345TNLoLgNb0IVplQArw7OOD5hkv78mx9nUscKaUTTcPbQ1BLo.png) **Step 3**: Scroll down and click **Enginehire Admin Settings **to expand it and view the details. ![](https://staticfiles.gleap.io/ghelparticle/QP3lG8nsLg7izWsEqTAogBCDu3y2gy9Kslk9edOIl23ZgzstQLpDCYkeHlNdBDVsOO9lWX1SUMZ.png)   **Step 4**: Scroll down, then check the** Allow this agency to receive shared candidates from other agencies and display them in their candidate list (Enginehire Admin Only) **checkbox. ![](https://staticfiles.gleap.io/ghelparticle/hDE28mjdBEIMW1mJeOBvRXoA2Gzx828Aztsk2iG5XkhL90bXdGHyJHZmdxiamumymYGvbolvXyc.png)   **Step 5**: Select the candidate builder that you want to use for shared candidates. In this case, it is the **Candidate Profile**. Ensure that the selected profile builder exactly matches the one used by the source agency. The profile builder name, sections, and fields must be identical. ![](https://staticfiles.gleap.io/ghelparticle/cE2sDu6pZHFrZTGbjcccdqVIb0Z3PBR0klYknrVXE5wePZuFey2nCOULO8xAc9TcA1rvYPNSLXx.png)   ### **Enable Candidate Sharing for the Source Agency** After the receiving agency is configured to accept shared candidates, the source agency must be enabled to share candidate profiles. This setup allows the source agency to control which agencies can receive candidates and makes those agencies available for selection when sharing individual candidate profiles. This configuration is only performed by Enginehire admins **Step 1**: Follow the same steps (1–3) outlined in the **Enable Candidate Sharing for the Receiving Agency** section. **Step 2**: Scroll down and then check the **Allow this agency to share candidate profiles so they appear directly in the receiving agency's candidate list (Enginehire Admin Only) **checkbox. ![](https://staticfiles.gleap.io/ghelparticle/pWfBMP1LMbhmA0GLPGtCUOiEZsvDfvqexsHwBX9cGdg6XApyt1KRTAhspKgXGYEMETFhSYwHGab.png) **Step 3**: Select the agencies you want to share the candidates with. In this case, the selected agency is **AuPairDemo**. Only agencies that have enabled candidate receiving in their Enginehire Admin Settings will appear in this list. ![](https://staticfiles.gleap.io/ghelparticle/T4b8yPs89hG8kJdwrnqAHm8oUr4z1gyGHgIJnIbcK561gonNcHVpPiQInnIfp8zagQNutq8XY4v.png)   ### **Share a Candidate Profile** After candidate sharing is enabled for both the receiving and source agencies, individual candidate profiles can be shared. Candidate sharing is performed at the profile level, allowing the source agency to control exactly which candidates are shared and with which agencies. **Step 1**: Under the **Candidate** section, select the candidate profile that you want to share with the agency you have selected. ![](https://staticfiles.gleap.io/ghelparticle/PuSO0b4e9WHBfFiI9xBTFkuafHeCA0E6PIYVgnpwUrNBKDvloNtBYO0ThXGpBAEyo9bFZobllnx.png) **Step 2**: Under the **Admin** tab, select the agency with which you want to share the candidate. In this case, it is **AuPairDemo**. ![](https://staticfiles.gleap.io/ghelparticle/b2dVGmGcV9WMbjPxjgiwlcsPX5VgqUnjGWXaebqindOBNNBCzewOAwHfxinNZwfz5N0KVH1mdZ6.png) ### **View and Manage Shared Candidate Profiles** Once a candidate profile is shared, the receiving agency can view the candidate directly within its Enginehire dashboard. Shared candidates appear in the candidate list alongside locally managed candidates and are clearly identified as being shared from another agency. The shared profile also includes any resources added by the source agency, which can be viewed by the receiving agency along with the resources they have added to the profile. Resources shared by the source agency are view-only and cannot be modified by the receiving agency. When opening the profile, the receiving agency can see the source agency and the application status assigned by that agency. The receiving agency can also manage the candidate within its own workflow by updating the application status, tags, checklist items, and types without affecting the source agency’s records. **Step 1**: Under the **AuPairs** section, the shared profile appears in the candidates list. Click the profile to open it. ![](https://staticfiles.gleap.io/ghelparticle/vAQm9Mixx2TuQhFFRgLDM6aleklCXDSkvf0DKI9ipoRrN6icoWL223AcE6N9Xl90mtvsI7GIZx9.png) You will be able to see the source agency that shared the profile, along with the application status assigned by that agency. ![](https://staticfiles.gleap.io/gattachments/ebu926ihPCpW2LOtGkBjX6lyQebxvMrZYt3GjgxhXhfw3QAm1Jci3kG1C5Hto8D7phfSM7xN806.png) **Step 2**: You can update the **application status** for the shared candidate within your agency as required. ![](https://staticfiles.gleap.io/gattachments/sPt47sd9RJXO4uv08uRdhoHlFDxfjTXrtMfEZuXqjosE3pP3K3JvZszpXhju4PKfU4KaFMDeRnN.png) The updated status will also be visible to the source agency. ![](https://staticfiles.gleap.io/gattachments/cLXjmwzjUDEtVUxx9LYsBPxOo1y90HVGItZk5MjmhTvcfCe65tuhLQVohFut4VwbqPnUyObLzXZ.png) **Step 3**: You can add the **Types**, **Checklist**, and **Tags** to the shared candidate profile as required. ![](https://staticfiles.gleap.io/gattachments/frrRzG27ST0OvA8458fqP0RpRO1x9ePImDlVf8vRz5AqZ1MZDq5v8UvOWJwe1sjP3hwNacNTGw6.png) **Step 4**: Click the **Profile** tab to navigate to the candidate’s profile. ![](https://staticfiles.gleap.io/ghelparticle/nG34AfJmNwQwXgo6FN08ksA8FQjEmPwZQMkm0FDJ85II1PxIJDVsqRE5kwgYBLCnwC2MLGUOOuW.png) You can view all shared profile details as configured, using your agency’s profile layout and template design. ![](https://staticfiles.gleap.io/gattachments/in33HfZo90KGKmwOhKXcYGmkeFRfb8Xg20MUx7KszzWVrbpGjgZENUx17MHpXlhfc4J9iyeJLrd.png)   ### **Related Articles** [**Receive Notifications for Shared Candidate Profiles**](https://learn.enginehire.io/en/knowledge/receive-notifications-for-shared-candidate-profiles?hsLang=en)     - [Onboarding](https://learn.enginehire.io/en/knowledge/onboarding?hsLang=en) - [Application Forms & Profiles](https://learn.enginehire.io/en/knowledge/application-forms-profiles?hsLang=en) - [Templates & Communication](https://learn.enginehire.io/en/knowledge/templates-communication?hsLang=en) - [Jobs](https://learn.enginehire.io/en/knowledge/jobs?hsLang=en) - [Payments](https://learn.enginehire.io/en/knowledge/payments?hsLang=en) - [Integrations](https://learn.enginehire.io/en/knowledge/integrations?hsLang=en) - [App](https://learn.enginehire.io/en/knowledge/app?hsLang=en) - [For Candidates & Clients](https://learn.enginehire.io/en/knowledge/for-candidates-clients?hsLang=en) - [Backup Care](https://learn.enginehire.io/en/knowledge/backup-care?hsLang=en#main-content) - [Instant Book](https://learn.enginehire.io/en/knowledge/backup-care?hsLang=en#instant-book) - [Data Import & Export](https://learn.enginehire.io/en/knowledge/data-import-export?hsLang=en) - [Reporting & Logs](https://learn.enginehire.io/en/knowledge/reporting-logs?hsLang=en) - [Error](https://learn.enginehire.io/en/knowledge/error?hsLang=en#main-content) - [Authentication](https://learn.enginehire.io/en/knowledge/error?hsLang=en#authentication) - [Settings](https://learn.enginehire.io/en/knowledge/settings?hsLang=en) - [Domain](https://learn.enginehire.io/en/knowledge/domain?hsLang=en) - [Webinars and Training](https://learn.enginehire.io/en/knowledge/webinars-and-training?hsLang=en) - [Ways to Grow and Make More Money](https://learn.enginehire.io/en/knowledge/ways-to-grow-and-make-more-money?hsLang=en) - [Placements](https://learn.enginehire.io/en/knowledge/placements?hsLang=en#main-content) - [Job Board](https://learn.enginehire.io/en/knowledge/placements?hsLang=en#job-board) - [Enginehire Team Internal Videos](https://learn.enginehire.io/en/knowledge/enginehire-team-internal-videos?hsLang=en#main-content) - [Settings](https://learn.enginehire.io/en/knowledge/enginehire-team-internal-videos?hsLang=en#settings) - [AI](https://learn.enginehire.io/en/knowledge/ai?hsLang=en) - Home - Products - Pricing - Blog - Company [![Chill listening crop-3](https://learn.enginehire.io/hs-fs/hubfs/enginehire%20logo%20thin%20dark%201.0-1.png?width=68&height=24&name=enginehire%20logo%20thin%20dark%201.0-1.png "Chill listening crop-3")](https://enginehire.io) Enginehire Help Center Copyright © 2026, Enginehire Inc.