--- title: Create Booking Calendars for Clients and Candidates description: Create booking calendars for clients and candidates to schedule consultations and interviews based on admin availability, simplifying meeting coordination. --- [Skip to content](https://learn.enginehire.io/en/knowledge/create-booking-calendars-for-clients-and-candidates#main-content) English Show submenu for translations [Contact us](https://learn.enginehire.io/en/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://learn.enginehire.io/tickets-view?hsLang=en) ![enginehire logo thin dark 1.0.png\]](https://learn.enginehire.io/hs-fs/hubfs/enginehire%20logo%20thin%20dark%201.0.png?height=40&name=enginehire%20logo%20thin%20dark%201.0.png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [Contact us](https://learn.enginehire.io/en/knowledge/kb-tickets/new) - [Customer portal](https://learn.enginehire.io/tickets-view) - Go to main page Go to main page Hello! You can find guides on how to do everything in Enginehire here. If you can't find what you are looking for or anything feels out of date, please contact us! - There are no suggestions because the search field is empty. 1. [Enginehire Help Center](https://learn.enginehire.io/en/knowledge?hsLang=en) 2. [Application Forms & Profiles](https://learn.enginehire.io/en/knowledge/application-forms-profiles?hsLang=en) # Create Booking Calendars for Clients and Candidates ## Create booking calendars to allow clients and candidates to schedule meetings based on admin availability. This helps streamline consultation and interview scheduling directly within the platform. This article demonstrates setup for client bookings. The same steps can be followed to configure booking calendars for candidates. Let’s get started 🚀 ### **Setting Availability** Set availability for admins to define when they can be booked for meetings. Availability must be configured before creating booking calendars. Make sure all admins have availability set. If availability is not configured, bookings cannot be scheduled. **Step 1**: Log in to your agent dashboard and click **More** \> **Administrators** as shown in the screenshot below. ![](https://staticfiles.gleap.io/gattachments/lQ7QOvKLkMpxNI04YZNg7veA3xkcVyLCRJ6nFUXXU9UOVjK8DL36Ex6CgHqvI61jgvDYKD5NkvP.png) **Step 2**: Click the **gear icon** corresponding to the admin for whom you want to set availability. ![](https://staticfiles.gleap.io/gattachments/YNH0jLy8ryWEKayZcauZZAZdWD92QroSSpEgTiCjjCyRaIjh8XZBmYmYpQQ9eJCOKwV4tSQDhWC.png) **Step 3**: Click the **Scheduler** button. ![](https://staticfiles.gleap.io/gattachments/hLiBD09k8o49YLhrOYPOGP5hKP03bhhTyfBvqUyn0fxKlZZFZOjMlVEdYTqQBqxFiffrm6Iv5Ph.png) **Step 4**: Scroll down and click **Add My Availability** button. ![](https://staticfiles.gleap.io/gattachments/4VeCYed1RjyG5q15JQfZM8KZpFN8nURRnZbEuluipKuGgVzYF4CPhOEZW8MuJUxAPQGlQHjQb53.png) **Step 5**: Click **Add Time Block** within a day to define availability. ![](https://staticfiles.gleap.io/gattachments/WFx4WFSyD8oVIJFTh3PPfBxlQXw68RWFh9XJcARiMJoQGnmE42vQRjBAqMPUjh9Q7uR3xPP0485.png) **Step 6**: Enter the **Start Time** and **End Time**. ![](https://staticfiles.gleap.io/gattachments/eJIRxU7lbIrhCBDrHKLsSLQi17lCy42pGnflS6LK3aLZzPH32sA1Z50Q7ZOHxJlenJvJF2mytBL.png) You can also select the **All Day** checkbox to set availability for the entire day. ![](https://staticfiles.gleap.io/gattachments/MF75MGEvEVM9Yf8Za8cmUFte0L2qCvkZuy7ERHBafmuFTx2dwcLPz5VAPIse78BgivwcLWwWYpD.png) To set overnight availability, select '**Until end of day**' on the first day, and then start the next day’s availability at 12:00 AM. To learn more, refer to the [**How to set overnight recurring availability (for candidates)**](https://learn.enginehire.io/en/knowledge/how-to-set-overnight-recurring-availability-for-candidates?hsLang=en)article. **Step 7**: After you enter your complete availability, enter the start date and end date for which the availability should apply. ![](https://staticfiles.gleap.io/gattachments/VZriJUZmclotS21TJm8Y3pt9awrH0y1IyZEYf8jlJBYNLoS7IX9m8JB7q7q2e87qfNfILy8T9eo.png) **Step 8**: Click the **Save** button to proceed. ![](https://staticfiles.gleap.io/gattachments/3bQfampcRttaaHLEDYGEqysqZxAr9tnc8M1Ad4hHxXDNFq16bm4eCNLeYalmMdRasQ3EHxgBDKt.png) **Step 9**: Click the **Confirm Availability** button. ![](https://staticfiles.gleap.io/gattachments/TLWSPJi3efOO4StOYIA6rvAKsxf9Q3qdwYUGRRa0EzbLgSdoah0mzalYyhyK2JtmTkxPi8QQTQy.png) The availability will be added successfully. ![](https://staticfiles.gleap.io/gattachments/pKSNqTSG3dQf4slpgT7t9UZqUqn3kcriKKW2v8xcW5n4lpWNpBXNIVtSeDrpwbehkHh5QtOTcUd.png) You can edit your availability at any time by clicking the **Edit My Availability (Admin Only)** button. ![](https://staticfiles.gleap.io/gattachments/ZAgUR5jpaJjIII7cqoJhOqdg2TcgpWghSfpMZG7zU5Jn54DFInvaJNzXGgT6tFrrCU7S3atHefY.png)   ### **Add Admin Meeting Section in Client Profile** Add a scheduling section to the client profile to allow clients to book meetings based on admin availability. **Step 1**: On your agent dashboard, click **More** \> **Application & Profile Builder** as shown in the screenshot below. ![](https://staticfiles.gleap.io/gattachments/gKB4JUqZrYnrTOQKOpkDxIaIj8YBaQVsC7CyIWDikkOKSlMiMbPzcbm5UwvaOi9Fqcdl6yEH3HK.png) **Step 2**: Locate the **Client Application** and click the corresponding **pencil** icon. ![](https://staticfiles.gleap.io/gattachments/x9TNzGJ0yVN1slTaYjtjxh0xkmiH8LJmcSGDK6Kcns2l9MwVOu7d20crluDki1tylGTV302mvle.png) **Step 3**: Scroll down and click the **Add Field** button. ![](https://staticfiles.gleap.io/gattachments/wnJimh0KhNnSbHX3bYJYeIPdPUFdvfttMv7K77JpuSSxuvCS4TR6qTRVwXFUF9Jc9aSD310iaYX.png) **Step 4**: Enter the **Field Label** and **Profile Label**, then select the **Preset Section** as the **Field Type**. ![](https://staticfiles.gleap.io/gattachments/jY51i2XhK3uFbLPvt1ABleQdMRJB29fz1gLgv9ccx526yiz1LXq0UILUfeAAZ7shQQiI8LjKOja.png) **Step 5**: In the **Section Name** field, select **Schedule Admin Meeting**. ![](https://staticfiles.gleap.io/gattachments/jNcxEwbwpmNPNUPoxVvRTigTLuqbB1DmQFHU1a9WOqlWoooNwL9g2XsjuA4eHlQaQ0xhfEqS2qa.png) **Step 6**: Select the admin from the dropdown list for whom you have set availability in the [**Setting Availability**](https://learn.enginehire.io/en/knowledge/create-booking-calendars-for-clients-and-candidates#setting-availability) section above. ![](https://staticfiles.gleap.io/gattachments/cuPKkHVaDSfkOwWYPHpi6YuUcurSzInn7dp4oQufAIDAcmM1T8i25MFWBpYjJW1d1ARZ34CUOpv.png) **Step 7**: Enter the **booking duration** (in minutes). ![](https://staticfiles.gleap.io/gattachments/XM4UL23gwtpcDOZAax9pCta0xfpUYnmFQStmXPEFaQ6amOj5RukAfdzSXinF8jfKzfvRf2Q64DG.png) **Step 8**: Enter the section description if you choose to include one. ![](https://staticfiles.gleap.io/gattachments/NQuj5bLZIzpQpdRjXMGEiMqVIM1vEeeHdsTqQYOuJ04oyl8kxJGcuLIJWFxW6dugR8pyd5hzRj6.png) **Step 9**: Click the **Save** button to proceed. ![](https://staticfiles.gleap.io/gattachments/RJf5G4RFyWgwsLhvMJnUnxRBleyjG1vk8RwJwhy9ZCuDkNynADS3SEssND6so0iz1CmI3Fyomi5.png) **Step 10**: Click the corresponding **View Form** button of the **Client Application**. ![](https://staticfiles.gleap.io/gattachments/4DPpJPTVN4Fh9ZLGTTHd8UgfAEU4Kt1QsUyJhZFUA5hKv1Uwa16LlWRmCU4nSqGsJ5elfkKsLVs.png) The meeting section will be added successfully to the client profile. ![](https://staticfiles.gleap.io/gattachments/540PwlUHkzYeBp2BZFNBG2mC7V0eR9uInZT4uNvlYFHnMunbErz0IQWsUmumKkYbt88LzTHaeyl.png)   ### **Book a Meeting** Use the scheduling section to book a meeting based on the available time slots. **Step 1**: Click on any available date in the calendar. ![](https://staticfiles.gleap.io/gattachments/9FlIwqkDQ6EHuPB7H4r4pzzUhxwlvMUqD2q9mCcg0NC074Bng2z9fVaCJUMOwOcwuKtdlHkci1h.png) **Step 2**: Select the meeting’s start time as required. ![](https://staticfiles.gleap.io/gattachments/U1FRg19alnp2DkVmuIbRixAhHfK6meQHv0iqu96dy0dBUHGQkGsPloqbCKX6AT91y729CqTrDxQ.png) **Step 3**: Enter the meeting notes, and then click the **Submit** button to submit the request. ![](https://staticfiles.gleap.io/gattachments/ITzHVx84uVM7fsgaOdpNVFshKCSr5YDsFjyTNFT7C69AYmpfXMLWTcFguxLLCacicZh48P03yd7.png) You can create multiple booking calendars and assign different admins for client consultations or candidate interviews.  - 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